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Minnesota Government Data Practices Act


Data is requested from the applicant on various city forms. The purpose and intended use of the requested data is to verify the applicant meets all state statute and city code provisions and, if the license or permit is approved, to verify that all required data remains current.

The following data collected, created, or maintained is classified under the Minnesota Government Data Practices Act as Private data until license approval when the data becomes Public: (13.41, Subd. 5).

  1. Data submitted by applicants (including name, email, telephone numbers, and addresses).
  2. Orders for hearing and findings of fact.
  3. Conclusions of law and specification of the final disciplinary action contained in the record of the disciplinary action.
  4. Entire record concerning the disciplinary proceeding.
  5. License numbers.
  6. License status.

The following data collected, created, or maintained is classified under the Act as private and/or confidential data (Minn. Stat. 13.41, Subd. 2):

  1. Active investigative data relating to complaints against any license.
  2. The identity of complainants who have made reports concerning licenses or applicants which appear in inactive complaint data unless the complainant consents to disclosure.
  3. The information related to unsubstantiated complaints when it is not maintained in anticipation of legal action.
  4. Inactive investigative data relating to violations of statutes of rules.
  5. Record of disciplinary proceedings, except as limited by the provisions above.
  6. Trade secrets, as defined under Minnesota law.
  7. Sensitive security and safety information.
  8. Social Security number, MN Business Identification Number, and Driver’s License Number
  9. Disability Information

Under law, private data may be shared with licensing and inspection employees, approval authorities insurance providers, law enforcement employees, contracted inspection officials, as required by court order and City officials who have a bona fide need for it. The City of Columbia Heights may make any data classified as private or confidential accessible to an appropriate person or agency if the license agency determines that failure to make the data accessible is likely to create a clear and present danger to public health or safety.

We ask that you complete or provide all data requested on the application form(s) unless we have noted that it is not required. Refusal to supply required information may mean that your application cannot be processed.